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Institutional Advancement

Development Associate

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Reports To

Kiryn Hoffman


The ideal candidate that pursues this role is seeking an opportunity to learn the many aspects of nonprofit fundraising with opportunities for growth within a dynamic city institution. This role supports crucial fundraising operations at NYSCI byproviding administrative support to the members of a seven-person development team, and occasional support to the office of the CEO. This position coordinates all gift processing and donor acknowledgments, liaises with finance staff for reporting and reconciliation, assists in the production of various donor cultivation and profile-raising events, records constituent data indatabase, performs donor research and coordinates department mailings, meetings and email communications.

The Associate reports to the Chief Advancement Officer. The salary range is $45-50,000. Primary responsibilities include:

  • Administer Raiser’s Edge fundraising database which includes all gift entry; creating gift and donor reports; providing mailing and funder lists; entering grant proposals, cultivation and stewardship actions; and making updates and enhancements as needed to support goals and objectives of the department.
  • Execute the department’s administrative functions such as scheduling meetings internally and externally, coordinating mailings and managing invoicing.
  • Coordinate with programmatic departments to announce grants, prepare grant fulfillment checklists, and finalize grant paperwork.
  • Produce donor acknowledgement letters.
  • Work with the finance department to maintain development department financial records and generate financial
  • reports.
  • Research, source and coordinate with external vendors.
  • Assist team with events execution including attendance tracking, invitation mailings and on-site check-in activities.
  • Collaborate with CEO’s Executive Assistant on various development and Trustee-related activities.
  • Identify and profile donor prospects.
  • Assist team in the preparation of grant applications, proposals and reports.
What You Offer NYSCI
  • Bachelor’s or equivalent level degree.
  • Highly organized, detail-oriented self-starter who is able to handle multiple projects simultaneously.
  • Excellent interpersonal, writing, proofreading, and technology skills.
  • Office experience with MS Office, G-Suite, and Raiser's Edge NXT/databases a plus.
  • Commitment to the philosophy and mission of New York Hall of Science.
  • Collaborative spirit and an ability to work diplomatically with stakeholders both internally and externally.
What NYSCI Offers You

NYSCI strives to be an inclusive and equitable place to work. We work to foster diverse voices and perspectives, empower staff as problem solvers, and support professional growth for all.

The salary range for this position is $45-50,000. The New York Hall of Science also offers generous benefits and perks for all regular full-time employees. These currently includes:

• Health, dental and vision insurance options

• Flexible spending accounts for healthcare, dependent care and commuter benefits

• Pension plan and 401k plan

• Free life insurance coverage

• Paid vacation and sick leave

• 13 paid holidays off

• Flexible work schedules with hybrid work environment – 3 days in-office, 2 days WFH

• Employee Assistance Program

• Free onsite parking

• Professional development growth opportunities

• A collaborative, professional and supportive environment within the Institutional Advancement team

• Colleagues who are passionate about the different ways we provide engaging science, technology, engineering and math

(STEM) learning experiences and the communities we serve

• The chance to see first-hand the work you are supporting by walking the floor of the museum and being inspired by the exploration and wonder of science experienced by our young visitors and their families!

How to Apply

Please send cover letter and resume to Resumes without a cover letter will not be accepted. Please include job title in subject line. No phone calls.

The New York Hall of Science is an equal opportunity employer committed to fostering an inclusive and innovative environment with the best employees. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service, marital status or any other protected status in accordance with applicable law. We support a drug-free workplace. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

Organizational Background

NYSCI is New York City's science center, a place where everyone is invited to explore how science and engineering shape our world, and how we can use scientific tools and ideas to answer questions and solve problems. Visitors pose questions, design solutions, explore phenomena, and work together to make amazing things happen.

Located in Queens, one of the most diverse counties in the U.S., NYSCI welcomes 400,000 visitors annually, including families, students on field trips, and camp and after school groups. NYSCI also works with thousands of teachers each year to make classroom science more relevant, exciting and meaningful to students, and conducts innovative research about how science learning happens through everyday experience.

Our exhibitions, programs, and products are informed by strategies of engagement called Design, Make, Play. The defining characteristics of Design, Make, Play — open-ended exploration, imaginative learning, personal relevance, deep engagement and delight — are the ingredients that inspire passionate STEM learners.