FLSA Status: Exempt
Accountant
DEPARTMENT ROLE
The Accountant will directly report to the Controller. He/she will assist the Controller in the monthly, quarterly and annual close process and the analysis and communication of financial results.
FUNCTION
Responsible for the monitoring, reconciliation, analysis and reporting on financial activity, as well as processing related transactions associated with disbursements under the direction of the Controller. Take charge of all financial processes and compliance requirements related to disbursements.
PRINCIPAL RESPONSIBILITIES
1. Accounts Payable: Monitors compliance with purchasing and account payable standards, rules and regulations and keeps strictly updated on government requirements. Reviews and approves disbursements transactions as a quality assurance check before transactions are posted to systems. Coordinates with AP processors to ensure procedures support an efficient and accurate day-to-day disbursement function.
2. Payroll: Review and approve payroll entries as a quality assurance check before transactions are posted to payroll system. Prepare monthly payroll journal entries including accruals for benefits and the allocation of fringe benefits. Reconcile against the GL the payroll cash bank account. Reviews payments to benefit providers and analyzes the effect of cost trends and rate increases on employees and NYSCl's fringe benefits rate. Evaluates the impact of changes in payroll activity on budgets for salaries and fringe benefits.
3. Financial: Review asset and expense accounts monthly, identifying and processing appropriate journal entries according to GAAP. Work independently on research projects and be responsible for completing reconciliations, analyses, and reports to meet departmental and institutional finance deadlines, including those associated with monthly, quarterly, and fiscal-year close.
4. Reporting: Create streamlined mechanisms that integrate and reconcile data from multiple sources to facilitate the production of associated reporting. Coordinates the preparation of financial data to be included in reports and surveys for NYC and other governmental agencies and regulatory entities.
5. Tax Preparation and Filing: Create and file tax forms 1099 with the Internal Revenue Service, as well as reporting and remitting amounts to the IRS of payments to foreign vendors. Coordinates with external tax accountants in the preparation of data for completion of 990.
6. Projects: Performs other related financial and reporting duties as assigned.
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities.
QUALIFICATIONS
Education: BA or equivalent level degree in accounting.
Experience: At least 4-5 years of progressively responsible accounting experience working in non-profit accounting.
RELEVANT EXPERIENCE AND SKILLS
Experience in using non-profit accounting systems (preferably Abila MIP).
Very good grasp of accounting processes and accounting principles.
High proficiency in using Excel, especially in using vlookups, sumifs, pivot tables and preferably VBA.
COMPENSATION
Commensurate with education, skills and experience; salary range is $75,000-$80,000.
BENEFITS
NYSCI strives to be an inclusive and equitable place to work. We work to foster diverse voices and perspectives, empower staff as problem solvers, and support professional growth for all.
The New York Hall of Science also offers generous benefits and perks for all regular full-time employees.
These currently includes:
- Health, dental and vision insurance options
- Flexible spending accounts for healthcare, dependent care and commuter benefits
- Pension plan and 401k plan
- Free life insurance coverage
- Paid vacation and sick leave
- 13 paid holidays off
- Flexible work schedules
- Employee Assistance Program
- Free onsite parking
How to Apply
Please send cover letter and resume to jobs@nysci.org. Please include job title in subject line.
No phone calls.
The New York Hall of Science is an equal opportunity employer committed to fostering an inclusive and innovative environment with the best employees. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service, marital status or any other protected status in accordance with applicable law. We support a drug-free workplace. |
Organizational Background
NYSCI is New York City's science center, a place where everyone is invited to explore how science and engineering shape our world, and how we can use scientific tools and ideas to answer questions and solve problems. Visitors pose questions, design solutions, explore phenomena, and work together to make amazing things happen.
Located in Queens, one of the most diverse counties in the U.S., NYSCI welcomes 400,000 visitors annually, including families, students on field trips, and camp and after school groups. NYSCI also works with thousands of teachers each year to make classroom science more relevant, exciting and meaningful to students, and conducts innovative research about how science learning happens through everyday experience.
Our exhibitions, programs, and products are informed by strategies of engagement called Design, Make, Play. The defining characteristics of Design, Make, Play — open-ended exploration, imaginative learning, personal relevance, deep engagement and delight — are the ingredients that inspire passionate STEM learners.
