FLSA Status: Exempt
This position will directly report to the Controller. He/she will assist the Controller in the monthly, quarterly and annual closing of books and the analysis and communication of financial results.
Responsible for the monitoring, reconciliation, analysis and reporting on financial activity, as well as processing related transactions associated with disbursements under the direction of the Controller. Take charge of all financial processes and compliance requirements related to disbursements.
- Accounts Payable: Monitors compliance with purchasing and account payable standards, rules and regulations and keeps strictly updated on government requirements. Reviews and approves disbursements transactions as a quality assurance check before transactions are posted to systems. Coordinates with AP processors to ensure procedures support an efficient and accurate day-to-day disbursement function.
- Payroll: Reviews and approves payroll entries as a quality assurance check before transactions are posted to payroll system. Prepares monthly payroll journal entries including accruals for benefits and the allocation of fringe benefits. Reconciles against the GL the payroll cash bank account. Reviews payments to benefit providers and analyzes the effect of cost trends and rate increases on employees and NYSCl's fringe benefits rate. Evaluates the impact of changes in payroll activity on budgets for salaries and fringe benefits.
- Financial: Reviews clearing and expense accounts monthly, identifying and processing appropriate journal entries per GAAP. Works independently on research projects and is responsible for completing reconciliations, analyses, and reports to meet departmental and institutional finance deadlines, including those associated with monthly, quarterly, and fiscal-year closes.
- Reporting: Creates streamlined mechanisms that integrate and reconcile data from multiple sources to facilitate the production of associated reporting. Coordinates the preparation of financial data to be included in reports and surveys for NYC and other governmental agencies and regulatory entities.
- Tax Preparation and Filing: Creates and files tax forms 1099 with the Internal Revenue Service, as well as reporting and remitting amounts to the IRS of payments to foreign vendors. Coordinates with external tax accountants in the preparation of data for completion of 990.
Projects: Performs other related financial and reporting duties as assigned.
BA or equivalent level degree in accounting.
At least 3 years of progressively responsible accounting experience working in non-profit accounting. Experience in using non-profit accounting general ledger systems (preferably Abila MIP) and ADP.
RELEVANT EXPERIENCE AND SKILLS
High proficiency in Excel, especially in using vlookup, sumifs, pivot tables and preferably VBA.
Familiarity with generally accepted accounting principles (GAAP), especially for not-for-profit organizations.
Demonstrated ability to accurately analyze information and make sound decisions that have a considerable business impact on day-to-day operations.
Must demonstrate strong ethics, influence and negotiation, leadership, interpersonal skills, communication, and the ability to effectively manage stress and engage in continuous learning.
Commitment to the philosophy and mission of New York Hall of Science.
Commensurate with education, skills and experience; salary range is 62K-68K.
NYSCI strives to be an inclusive and equitable place to work. We work to foster diverse voices and perspectives, empower staff as problem solvers, and support professional growth for all.
The New York Hall of Science also offers generous benefits and perks for all regular full-time employees.
These currently includes:
- health, dental and vision insurance options
- Flexible spending accounts for healthcare, dependent care and commuter benefits
- Pension plan and 401k plan
- Free life insurance coverage
- Paid vacation and sick leave
- 13 paid holidays off
- Flexible work schedules
- Employee Assistance Program
- Free onsite parking
How to Apply
Please send cover letter and resume to firstname.lastname@example.org. Please include job title in subject line.
No phone calls.
The New York Hall of Science is an equal opportunity employer committed to fostering an inclusive and innovative environment with the best employees. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service, marital status or any other protected status in accordance with applicable law. We support a drug-free workplace.
NYSCI is New York City's science center, a place where everyone is invited to explore how science and engineering shape our world, and how we can use scientific tools and ideas to answer questions and solve problems. Visitors pose questions, design solutions, explore phenomena, and work together to make amazing things happen.
Located in Queens, one of the most diverse counties in the U.S., NYSCI welcomes 400,000 visitors annually, including families, students on field trips, and camp and after school groups. NYSCI also works with thousands of teachers each year to make classroom science more relevant, exciting and meaningful to students, and conducts innovative research about how science learning happens through everyday experience.
Our exhibitions, programs, and products are informed by strategies of engagement called Design, Make, Play. The defining characteristics of Design, Make, Play — open-ended exploration, imaginative learning, personal relevance, deep engagement and delight — are the ingredients that inspire passionate STEM learners.