Background

Since its founding at the 1964-65 New York World’s Fair, the New York Hall of Science (NYSCI) has inspired millions of people—children, teachers, and families– by offering creative, participatory ways to learn and encouraging people to explore their curiosity and nurture their creativity. Located in Queens, the most ethnically diverse county in the country, NYSCI welcomes 500,000 visitors each year and serves thousands more through outreach in schools, teacher professional development, and participation in a variety of public events and research initiatives.

NYSCI is a leader in the science museum field, recognized for its highly regarded exhibitions, programs, and products, all of which are informed by strategies of engagement called Design, Make, Play. The defining characteristics of Design, Make, Play — open-ended exploration, imaginative learning, personal relevance, deep engagement, and delight — are the ingredients that inspire passionate science, technology, engineering, and mathematics (STEM) learners. NYSCI engages diverse communities of learners, particularly young people, in STEM, by fostering the excitement of self-directed exploration and by tapping into the joy of learning intrinsic in young people’s play. Our transformative model for STEM exploration invites broad participation and makes engagement and learning irresistible.

NYSCI has approximately 120 full-time and over 180 part-time staff members.

About the Position

Departmental Role
Manage financial processes, data, and assets, analyze and communicate financial results. Budget and project availability of financial resources to align financial management with short- and long-term strategic planning and goals. Oversee the preparation and management of contracts and agreements while ensuring legal, regulatory and internal compliance requirements are met.

Function
Responsible for processing, monitoring, reconciling, analyzing, and reporting on financial activity with a focus on transactions associated with revenue and cash management. This position reports to the Controller.

Principal Responsibilities:

  • Administer and maintain accounting policies and procedures and internal control systems in accordance with current generally accepted accounting principles and best practices. Coordinate with AR processors to ensure procedures support efficient and accurate day-to-day receivables and cash management functions. Act as a quality assurance check for revenue and cash transactions prepared by others.
  • Reconcile monthly all bank statements, credit card statements, and other revenue and cash schedules, as well as information from sub-systems such as Outbound, Raiser’s Edge, etc., against MIP accounting system. Research and resolve all discrepancies identified in revenue and cash reconciliations. Prepare schedules, analyze variances, and take the initiative on any corrective actions.
  • Record daily cash, checks, bank deposits, credit card transactions, and other credits to proper accounts in the general ledger. Prepare invoices as needed and follow up on past due accounts. Investigate and resolve billing discrepancies or misapplied cash transactions. Record accounts receivable data to profit/loss, balance sheet, income statement and other proper accounts in MIP.
  • Administer month-end and year-end close process including timely reconciliation and analysis of assigned accounts. Collaborate with Finance staff in preparing monthly, quarterly and year-end reports, including balance sheet, income statement and cash flow statement. Prepare financial reports for departments, senior management, and external funders. Provide accurate and timely data for annual and other audits.
  • Work with Controller and CFO to develop annual revenue budget and long-term forecasts. Monitor monthly progress of revenue against budget and assist in the preparation of monthly budget schedules and forecast updates. Prepare cash analysis reports that will aid in reporting on trends in cash processing. Responsible for timely and accurate filing of quarterly sales tax returns. Compute sales taxes owed and prepare tax returns, ensuring compliance with payment, reporting, and other tax requirements.
  • Collaborate and liaise with Box Office, Institutional Advancement, and other operational staff to reconcile activity and troubleshoot any issues with data, systems or budgets. Serve as front-line liaison with banks.
  • Assist in reviewing and implementing software and technologies, which would reduce risk and increase efficiencies. Investigate and review with Controller and CFO banking services and software while keeping bank costs manageable. Through the use of technologies, minimize paper flow and manual processes to maintain productivity as the organization grows.
  • Serve as a central resource for questions and issues regarding data within the revenue subsystems. This position also trains Finance and operational staff on data systems as needed. Ensure consistency of revenue reporting across the organization.
  • Perform other related duties as assigned.

Education:

  • BA in accounting is required or equivalent combination of education, training, and experience.

Experience:

  • At least 3 years related accounting or finance experience required. Previous experience in non–profit accounting and finance preferred. Experience working with MIP preferred.

Knowledge:

  • Commitment to the philosophy and mission of New York Hall of Science.
  • Professional knowledge of economic and accounting principles and practices.
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
  • Excellent computer skills including intermediate or advanced use of databases and institutional accounting systems, preferably MIP.
  • Demonstrated ability to critically and accurately analyze information and make sound decisions that have a considerable business impact on day-to-day operations.
  • Capable of identifying priorities within multiple assignments and use proper planning and time management to meet deadlines.
  • Excellent interpersonal skills, including the ability to relate to managers with a range of financial capabilities.
  • Demonstrable experience in working with teams. Possess a collaborative approach to problem-solving.
  • Strong communication skills with the ability to express ideas clearly both in written and oral communications.
  • Must demonstrate strong ethics, transparent handling of financial matters, and the ability to avoid even the appearance of conflicts of interest.

Compensation: Commensurate with education, skills and experience, including an excellent NYSCI benefits package.

 
How to Apply: Qualified candidates should send their resume and cover letter to jobs@nysci.org. Please include job title in subject line. No phone calls, please.

The New York Hall of Science supports diversity in the workplace. NYSCI is an equal opportunity / affirmative action employer (EOE) and supports a drug free workplace.