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Director, Institutional Advancement

Manager of Institutional Advancement

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The Institutional Advancement team is comprised of nine full-time staff members who raise a total of more than $12 million annually in funding to support NYSCI’s education and youth and workforce development programs, exhibit development, educational research initiatives, public programs, and the overall operations of the organization.


The Institutional Advancement Manager will be an important member of the three-person team responsible for raising $6-$7 million in programmatic funds annually from private and public institutional funders such as foundations, corporations, and government agencies. The Institutional Advancement Manager will be responsible for managing the core fundraising operations of the programmatic fundraising team to support the growth and stewardship of NYSCI's base of institutional funders.

NYSCI is seeking a highly motivated, detail-oriented candidate with superior organizational, communication, problem solving, and writing skills who can thrive in a fast-paced museum environment and work either collaboratively or independently on multiple projects simultaneously. The person in this role will be responsible for ensuring the core administrative functions of the programmatic fundraising team are operating smoothly and efficiently by managing and maintaining the team’s organizational tools and processes; crafting and sending funder acknowledgments; assisting in the production of funder cultivation and profile-raising materials; conducting prospect research; recording constituent data and notes in Raiser’s Edge; assisting in the team’s development and submission of proposals and reports; and maintaining a portfolio four-to-five figure grants.

The Institutional Advancement Manager will report to the Director of Institutional Advancement and work closely with the Senior Manager of Foundation and Corporate Relations, the Chief Advancement Officer, and other members of the Institutional Advancement team. They will also work with cross-departmental NYSCI staff as needed to raise funds that support the work, mission, and institutional goals of NYSCI.


1. Coordinate the production of various funder cultivation, communication, and profile-raising materials such as programmatic one-pagers; funder and program participant spotlights for NYSCI’s webpage and newsletters; sponsorship decks; and event invitations.

2. Manage and maintain institutional funder records (Raisers' Edge/ Raisers' Edge NXT) including the creation of new opportunities and funder records; adding notes and tracking actions, making revisions and updates; and running queries and reports.

3. Manage and maintain the programmatic fundraising team’s dashboard and grants management tools.

4. Conduct research to identify new institutional funding prospects (foundations, corporations, government agencies) that could support NYSCI’s programs and support the fundraising strategies of the Director of Institutional Advancement, Senior Manager of Foundation and Corporate Relations, and Executive team by preparing funder/prospect briefs and other materials in advance of calls, meetings, or site visits using in-house tools, online subscriptions, and other resources.

5. Manage the programmatic fundraising team’s administrative functions, including but not limited to: scheduling crossdepartmental meetings as necessary, coordinating hospitality and preparing materials for funder meetings, and assisting with the Institutional Advancement team’s event planning and execution.

6. Assist the Director of Institutional Advancement, Senior Manager of Foundation and Corporate Relations, and Executive team, with preparation of proposals, reports, and presentation decks.

7. Manage the acknowledgement process for programmatic funders.

8. Write compelling, original grant proposals that increase donor awareness of NYSCI’s mission & programs and encourages their engagement and financial support.

9. Manage a portfolio of institutional funders to solicit four- to five figure philanthropic commitments that support NYSCI’s work at the museum, in the community, and around the world.




Education: BA required.

Experience: Minimum of two years of non-profit experience within a development/advancement department with an emphasis on administrative functions, record keeping and stewardship systems, and some grant proposal and report writing. Experience at a science center/natural history museum/children’s museum or STEM education institution is preferred but not required.

  • The ideal candidate should have a minimum of two years of non-profit institutional fundraising experience. Experience at a science center/natural history museum/children’s museum or STEM education institution is preferred but not required.
  • Experience developing grant proposals, reports, and accompanying financial materials.
  • Must be a highly organized, detail-oriented, creative self-starter who is able to solve problems and handle multiple projects simultaneously, often under time constraints.
  • Excellent interpersonal and communications skills with a strong ability to express ideas clearly both in written and oral formats.
  • Excellent writing, proofreading, document design and layout, and internet/technology skills.
  • Ability to function in a Mac environment. Proficiency in MS Office applications, Google Workspace, and Raiser’s Edge (or similar database).
  • Sophisticated understanding of the record keeping and stewardship systems to support and grow a successful donor relations program (Raiser’s Edge, MS Office (Excel, Word, and PowerPoint), Google Suit (Docs, Sheets, Slides, etc.).
  • Demonstrated donor research skills including familiarity and/or experience with RelPro, RelSci, iWave, Foundation Search, and/or other prospecting tools.
  • Experience working with diverse teams (within department, cross departmental, and with external partners) with the ability to harness team creativity and translate into effective fundraising.
  • Ability and willingness to participate in occasional events outside the workday schedule.

Commensurate with education, skills and experience; salary range is $65,000 - $70,000.


NYSCI strives to be an inclusive and equitable place to work. We work to foster diverse voices and perspectives, empower staff as problem solvers, and support professional growth for all.

The New York Hall of Science also offers generous benefits and perks for all regular full-time employees. These currently include:

  • Health, dental and vision insurance options
  • Flexible spending accounts for healthcare, dependent care and commuter benefits
  • Pension plan and 401k plan
  • Free life insurance coverage
  • Paid vacation and sick leave
  • 13 paid holidays off
  • Flexible work schedules
  • Employee Assistance Program
  • Free onsite parking
How to Apply

Please send cover letter and resume to Please include job title in subject line. No phone calls.

The New York Hall of Science is an equal opportunity employer committed to fostering an inclusive and innovative environment with the best employees. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service,marital status or any other protected status in accordance with applicable law. We support a drug-free workplace.

If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

Organizational Background

Since its founding at the 1964-65 New York World’s Fair, the New York Hall of Science (NYSCI) has inspired millions of people — children, teachers, and families — by offering innovative, participatory ways to learn and encouraging people to explore their curiosity and nurture their creativity. Located in Queens, the most ethnically diverse county in the country, NYSCI welcomes 400,000 visitors each year and serves thousands more through outreach in schools, teacher professional development and participation in a variety of public events and research initiatives.

NYSCI is a leader in the science museum field, recognized for its highly regarded exhibitions, programs, and products, all of which are informed by our inclusive, research-derived approach to STEM learning and engagement called Design, Make, Play. The defining characteristics of Design, Make, Play — open-ended exploration, imaginative learning, personal relevance, deep engagement and delight — are the ingredients that invite broad participation in STEM and make engagement and learning irresistible. Through this transformative model for STEM exploration, NYSCI engages diverse communities of learners in STEM, by fostering the excitement of self-directed exploration and by tapping into the joy of learning intrinsic in young people’s play. NYSCI has approximately 87 full-time and over 103 part-time and casual staff members.