Manager, Events & Stewardship

JOB DESCRIPTION

Position Title: Manager, Events & Stewardship
Department: Institutional Advancement
Reports to: Vice President of Institutional Advancement
Job Code: 11-2031 FLSA: Exempt (Professional)

Background:
The New York Hall of Science (NYSCI), New York’s leading hands-on science and technology museum, presents 450 exhibits, demonstrations and design activities that explain science, technology, engineering and math. A visit to NYSCI is a hands-on, energetic educational experience where you can indulge your curiosity and nurture your creativity. NYSCI offers professional development for teachers, produces curricula and resources for classrooms, and studies how technology, gaming and play affect how we learn. NYSCI was founded at the 1964-65 World’s Fair and has evolved into New York’s center for interactive science serving a half million students, teachers, and families each year.

Our mission is to bring the excitement and understanding of science and technology to children, families, teachers, and others by galvanizing their curiosity and offering them creative, participatory ways to learn.

NYSCI has approximately 110 full-time and over 170 part-time staff-members.

Departmental Role: Raise funds to support the work and mission of NYSCI by raising awareness of NYSCI’s work, goals, and financial needs.

Function: Work with the VP of Institutional Advancement to conceptualize and carry-out large and small donor cultivation events and leverage them for fundraising success. Develop strategies to expand the income from all of NYSCI’s special events. Support the stewardship and cultivation of relationships with NYSCI Board, Donors and Supporters.

Principle Responsibilities:

  1.  Conceptualize and carry-out donor cultivation activities, including NYSCI’s annual Gala and other events, including dinners, lunches, salons, and other tie-ins with NYSCI activities and exhibitions (both independently and in collaboration with event consultants).
  2. Collaborate closely with colleagues on the Institutional Advancement team to steward event donors and attendees, and integrate them into annual and major giving programs.
  3. Manage and oversee logistics for fundraising and cultivation events in close collaboration with NYSCI events team (e.g. Annual Gala, 50th Anniversary, etc.)
  4. Manage all event-related correspondence, including solicitation letters, invitations, RSVPs, and follow-up by phone, email, and mail correspondence.
  5. Compile, monitor, analyze, and report on all data trends of Special Projects outcomes; implement improvements based on these assessments.
  6. Write, edit, and prepare materials (ex. reports and PowerPoints) on event/activity plans and outcomes.
  7. Conduct research to identify goals, charitable giving history, net worth of prospective donors to expand donor portfolio and engagement in special events.
  8. Identify new and specialized approaches to engage, recognize, and acknowledge current and prospective donors (e.g., Donor Walls)
  9. Coordinate with internal leaders and staff to ensure broader organizational strategies, messaging, and goals are integrated into all aspects of special events and projects.
  10. Coordinate event program materials, including invitations, journals, programs, audiovisual presentations, and scripts, with the in-house design team and external vendors.
  11. Research, source, and coordinate with external vendors.
  12. Develop and track timelines and budgets; reconcile financial reports.
  13. Provide assistance in support of other Development initiatives as deemed necessary.

Qualifications:
Education: BA or equivalent level degree
Experience: 3+ years of project and event management experience in Development, or equivalent in education and experience.

Knowledge:

  • Commitment to the philosophy and mission of New York Hall of Science.
  • Knowledge of youth growth and development; of programmatic responses to youth strengths and needs.
  • Ability to plan and organize the activities of others.
  • Ability to get ideas accepted and to guide a group or individual to accomplish the task.
  • Strong communications skills with the ability to express ideas clearly both in written and oral communications.
  • Demonstrated ability to establish, maintain and strengthen relationships with significant donors on behalf of an institution.
  • Experience serving diverse audiences.
  • Proven track record of executing projects – particularly galas – at budget and timelines with successful outcomes.
  • Problem solving and analytical skills, ability to plan and manage multiple projects.
  • Experience with MS Office, Google Apps, Raiser’s Edge, RelSci, and Asana highly preferred.
  • Evenings/Weekends a. Ability and willingness to participate in events outside the workday schedule
  • Customer Service
    a. Ability to communicate with people outside the organization, representing the organization to customers, the public and other external sources, in person, in writing or by telephone.
    b. Ability to provide information to supervisors, co-workers, represent the organization to trustees, donors, prospective donors and other VP’s, in person, in writing or by telephone.
    c. Knowledge of principles and methods for showing, promotion, and selling products or services. This includes marketing strategy and tactic, product demonstration, sales techniques, and sales control systems.
  • Budgets
    a. Ability to direct and coordinate department’s budget activities related to events to fund operations, maximize investments, manage resources and increase efficiency.

A science center, natural history museum, or children’s museum background is preferred but not required. Compensation: Commensurate with education, skills and experience, including an excellent NYSCI benefits package.

HOW TO APPLY:
Qualified candidates should send resume and cover letter with salary range/requirements. No calls please.

Application Deadline:
Targeted Start Date: ASAP
Email to: jobs@nysci.org

Please include job title in subject line. The New York Hall of Science supports diversity in the workplace. NYSCI is an equal opportunity / affirmative action employer (EOE) and supports a drug free workplace.