Private Events: Guidelines

Your guests will sip cocktails while exploring outer space, mingle next to our Atlas and Titan rockets, and have dinner in our Design-Award winning North Wing surrounded by more than 150 interactive exhibits.

NYSCI offers a variety of event spaces, meeting places, and amenities that will leave a lasting impression on your guests. Whether you are planning an intimate dinner reception for 50 guests or an extravaganza for 400, NYSCI’s three-level museum provides the perfect setting.

An excellent backdrop for commercial photography and film shoots, NYSCI is often used as a location for movies, TV shows and film.

To help these events run smoothly, we recommend reading the following event guidelines prior to hosting your event at the Hall. For more information or to reserve your space, please call Jennifer Brunjes at 718-699-0005 ext. 371 or email jbrunjes@nysci.org

 

Partial Corporate Client List

American Cancer Society, MTV, Boy Scouts of America, NYPD, Con Edison, Pfizer, Department of Design & Construction, Pepsi-Cola, Public Art Fund, Diabetes Institute, Siemens Foundation, Univision, United Way, Disney/Family Fun Magazine, Verizon, Volvo

 

Event Types

Bar/Bat Mizvahs, Banquet/Dinners, Private Parties, Corporate Meetings, Sweet 16′s, Fundraisers, Photo & Film Shoots
Professional Affiliations
International Special Events Society, Association of Science & Technology Centers, Cultural Institutions Group, NYC & Company

 

Guidlines 

Décor Restrictions

Glitter and confetti are not permitted, as both are difficult to cleanup from the museum floor and exhibits. Candles are prohibited on the museum floor or within museum hallways. Votive candles may be used for adult events only.

 

Event Staff

NYSCI provides an event coordinator, security, a maintainer, custodial monitor, coat check with coat check attendant and Explainers (our docents) for all rental events. The event coordinator will assist you with logistics during load-in, and will approve the satisfactory cleanup of décor as well as food and beverage stations. The maintainer will be on hand to help with power and other facility needs. The Explainers are present to facilitate the guests’ interactions with the exhibits when guests are present on the exhibition floors.

 

Moving Exhibits

We cannot move exhibits for events as many of our exhibits are either permanently placed or difficult to move.

 

Food Restrictions

Popcorn and frying are not permitted on the premises. Waitstaff is required for all events in which food is involved. All areas in which food is prepared and/or served must be returned to their original condition. NYSCI has final approval of all equipment brought on premises. Approval of said equipment must be given two weeks prior to event.

 

Museum Availability

NYSCI is available for private event rentals during nonpublic hours. Evening events may begin no earlier than 6 pm on weekends. Weekday hours vary. Fall and winter hours vary. Corporate events and meetings may occur during museum hours. Please ask our events staff for specification on your event times.

Pre-event setup time is often available the night before an event, allowing for event rentals to be delivered the day before. However, if an event is held the evening before your event, rentals will need to be delivered the morning of your event. Check availability with NYSCI’s event staff.

 

Outside Vendors

NYSCI has approval over all vendors (including planners and caterers.) NYSCI has a list of recommended vendors that your event coordinator will discuss with you. You may chose to use a vendor or caterer not on that list. A list of vendors (including caterer) with contact person and telephone number/email address must be given to NYSCI’s special events director for approval. Before the event, all outside vendors are required to schedule a walkthrough with an events staff member to make arrangements regarding deliveries, power needs, floor plan, loading areas and pickup times. While we can accommodate most requests, we ask that you bring extension cords for power needs. We require cords and exposed cables to be safely taped and covered.

 

Power

Much of the available electricity in the museum is used to power NYSCI’s exhibits. For this reason, we ask that you do not unplug anything without asking a NYSCI event coordinator first. All participating vendors must share the power in each space. If a vendor feels that they may overwhelm the existing power, they must provide their own generator.